Service 02 · Financial administration
Xero, payroll, bills, invoices and the returns that come round on schedule - the numbers work that has to be right, and has to be on time. Hand it to me, and always know where you stand.
Bookkeeping and reconciliation, payroll and payday filing, debtors and income, reporting and budgets, returns and year-end - done properly, inside your own Xero, and ready for your accountant.
Month-end · SeptemberBooks current
This month's books
Nothing waiting on youConsider it done - Kirsten
01What this covers
Five areas of financial administration, all done by me, inside your own Xero and payroll. Here's what each one includes.
Your Xero current, not reconstructed at year-end.
You open Xero and trust what it tells you.
Your team paid right, every pay run.
Pays accurate and on time, and Inland Revenue filed without a reminder.
Money in, followed up and accounted for.
Outstanding balances kept low to zero - without you doing the chasing.
Numbers you can make decisions with.
You walk into every meeting knowing exactly where you stand.
Every deadline met, and year-end without the scramble.
Your accountant gets a tidy file - and their time goes on advice, not tidying.
Start with one area, or hand over all five. Nothing is farmed out to a stranger, and nothing is left half-done.
02What it looks like in your organisation
You know the numbers matter. But reconciling the bank, paying the bills, running payroll and chasing who owes what all take time the working day doesn't have - so they get done in bursts, whenever something forces the issue.
A GST return due next week. A committee asking for the treasurer's report. An accountant waiting on year-end. Each one becomes a catch-up, and every decision in between is made on a best guess.
03How it works
Most financial admin is the same work, done properly, at the right time. Here's what comes round - and what's simply taken care of.
Every pay run
Every month
Every period or term
Every year
What I do
Bookkeeping, payroll, invoicing, reporting, budgets and returns - the ongoing financial administration that keeps your records accurate all year, inside your own systems.
What your accountant does
Tax advice, annual financial statements and income tax returns. With clean, current books, their time goes on the advice you pay them for - not on tidying up.
Answers and finished work, not twenty questions.
See the two ways to work ↓04Two ways to work
Flexible hours for a catch-up or a one-off, or a monthly retainer for the books that need keeping every cycle. We'll settle the right fit on our call.
When the work varies
Price on application · plus GST
Best for catch-ups and one-off financial jobs. You get me, for whatever needs doing - no fixed scope to squeeze the job into.
When the work repeats
Price on application · plus GST
Best for the books that need keeping every month. A set block of hours at a fixed fee - the same trusted hands, priced predictably, month after month.
This is bespoke financial administration, so pricing is scoped to your needs - no rigid packages, no paying for hours you won't use. Anything outside an agreed retainer is quoted and approved first. All prices in NZD plus GST.
05Where this fits
Financial admin looks different in a small business, an early learning centre, a society or a board. I've kept the books in all four.
Xero, bills, invoicing, payroll and GST for lean businesses that need current numbers without another salary on the books.
Explore this sectorPayroll with pay parity, FamilyBoost statements, Pourato funding claims and audited accounts to the Ministry.
Explore this sectorTreasurer support - subscriptions and levies, budgets, treasurer's reports and audit or review liaison.
Explore this sectorXero bookkeeping, per-meeting financial reports, annual accounts and grant acquittals for statutory bodies.
Explore this sector06In practice
A typical month, handed offFinancial administration
The bank reconciled in Xero. Bills entered and paid on time, invoices sent and overdue accounts followed up. Pays processed and payday filing lodged. GST prepared on schedule, a clear report ready before your meeting - and anything that needs your decision flagged early.
07Common questions
Straight answers to what most people want to know before we talk.
No - and that's deliberate. I do the financial administration: the bookkeeping, payroll, invoicing, reporting and returns that keep your books current all year. Your accountant does the specialist work - tax advice, annual financial statements and income tax returns. I work alongside them, so their time goes on advice rather than tidying up.
Always yours. I work inside your own Xero, payroll and banking with the access you choose to give me, so the records stay yours and your accountant sees the same file I do. Payments are prepared for your approval unless you decide otherwise.
Yes - that's what hourly support is for. I reconcile back to where the books are right, clear the backlog in order of priority, and flag anything that needs your decision or your accountant's input. Once you're current, we can decide whether a monthly retainer makes sense.
Yes. I run pays in iPayroll or your existing payroll system, keep leave and timesheets current, and lodge payday filing with Inland Revenue every cycle - including pay parity tracking for early learning centres.
Yes. I keep the books, prepare financial reports for each meeting, monitor the budget and look after audit or review liaison - so whoever holds the treasurer role isn't left doing it all. And if you don't have a treasurer or a secretary, I can step into the role myself. It's work I already do for societies and statutory boards.
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Book a call and let's talk about what that looks like for your organisation. No obligation, no pressure, no meter running.
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