Your board members
Appointed to govern.
They're there for the decisions, the direction and the oversight - not to spend board time chasing papers and formatting minutes.
Sector · Boards & statutory bodies
The governance, compliance and administration that comes with running a board.
Statutory bodies carry real obligations - and most boards are running them on goodwill, volunteer hours and a treasurer who has their own work to do.
I've been doing this work since 2011: minutes, accounts, filings, records. Properly and on time.
- Board Secretary & Treasurer
- Statutory reporting & audit
- Te Puke & remote NZ-wide
02What this covers
Everything the board needs running properly behind the scenes.
Engage one area or all four. The admin, the books, the filings, the minutes - done properly, none of it farmed out. Here's what I cover for boards and statutory bodies, mapped to the four service areas.
Show
15 services
Board meeting minutes
I attend the meeting, take my own notes and produce accurate minutes - ready to confirm at the next meeting.
Annual returns & filings
Charities Services, Companies Office, your local authority or appointing body - lodged on time, every year, without chasing.
Board member register
Appointments, resignations, terms and current member records kept accurate and up to date.
Conflict of interest register
Maintained, current and available for any audit or governance review - with declarations recorded at every meeting.
Governing documents & delegations
Your deed or constitution, policies, delegations and signing authorities reviewed against current requirements - with updates drafted when they're needed.
Agenda & board pack preparation
Papers assembled, formatted and distributed ahead of each meeting - no last-minute scramble.
Action register & follow-up
Decisions tracked, owners identified, and progress followed up before the next meeting.
Correspondence & stakeholder liaison
The link between the board and the people it deals with - council, your appointing body, lessees, contractors, funders and the community.
Leases, licences & contracts
Lease and licence paperwork, renewals, supplier quotes and contracts organised and approved through the board - with a clear paper trail.
Xero bookkeeping
Income, expenditure and bank reconciliation kept current throughout the year - not reconstructed at year-end.
Financial reporting
Monthly or per-meeting financial reports prepared and ready for board review.
Budgets, income & payments
An annual budget the board can decide from, lease and fee income invoiced and followed up, and payments processed for approval.
Annual accounts & audit support
Year-end accounts prepared and handed to your accountant or auditor in good order - with audit schedules and queries handled.
Governance calendar & handover packs
Filing deadlines, meeting schedules and board member transition documentation - so continuity survives a resignation.
Records & document storage
Minutes, registers, deeds, leases and financial records organised in your own Microsoft 365 or Google Drive - the board's memory, kept where the next board can find it.
Engage one area or all four.
03In practice
The governance cycle, kept on track.
Boards run on a cycle set by your legislation, your governing document and your balance date. Here's what a typical ongoing engagement looks like - all at a glance.
0112×
Monthly
Keeping the board ticking- Xero reconciled and accounts kept current
- Payments processed for approval and banking managed
- Lease, fee and grant income recorded and followed up
- Correspondence managed and actioned
- GST returns filed on schedule, where registered
02Each
Board meeting
Before, during and after- Agenda and board pack circulated on time
- Financial report prepared from reconciled books
- Meeting attended - in person or by Zoom - with my own notes
- Interests declared and recorded
- Minutes circulated, then confirmed at the next meeting
- Actions tracked and followed up
031×
Year-end & audit
Every year, without fail- Annual financial statements prepared with your accountant
- Audit schedules, evidence and queries handled
- Annual report and returns lodged with the right bodies
- Annual Enterprise Survey - Stats NZ
- Budget prepared for the year ahead
04Any time
As required
Handled when it comes up- Board member changes recorded and notified
- Special meetings - notice, agenda, minutes, resolutions
- Leases and licences renewed on time
- Governing document and policy reviews documented
- Induction packs for new board members
Every date sits in one governance calendar - so nothing depends on someone's memory.
04Public accountability
Answerable to the public - and ready when asked.
A statutory body holds something on behalf of others - land, funds, facilities or a public purpose. That brings a higher standard of accountability than most organisations carry. Audited accounts, a clear record of every decision, and reporting to the body that appointed you.
I handle the secretary and treasurer work that keeps the board accountable, year after year - and I keep the evidence tidy, so when an auditor, a council officer or a member of the public asks, the answer is already on file.
Audited, every year.
Many statutory bodies are public entities, with annual financial statements audited on the Auditor-General's behalf.
How I handle itBooks reconciled all year and the audit file ready, so the audit is a formality - not a scramble.
Reported to the right standard.
Financial statements prepared in the format that fits the board's size and sector, and presented on time.
How I handle itPrepared with your accountant in the right format, well ahead of the deadline.
Every decision on the record.
Resolutions minuted clearly, made with the right authority and confirmed at the next meeting.
How I handle itI attend, take my own notes and write the minutes myself - never from someone else's notes.
Conflicts declared and managed.
Board members' interests disclosed, recorded and managed - and visible to anyone reviewing a decision.
How I handle itInterests register kept current, with declarations recorded at every meeting.
Reporting to your appointing body.
Whether that's a Minister, a government department, council or a founding deed - reports and correspondence on time.
How I handle itEvery deadline in the governance calendar, with reports prepared well ahead of it.
What you hold, managed to the rules.
Land, facilities, leases and licences managed within your legislation and any management plan.
How I handle itRenewals and conditions tracked, and the paperwork kept current.
Also a registered charity or incorporated society? Charities Services and Companies Office obligations sit in the same filing calendar, prepared alongside your financial statements so nothing is done twice. See the Societies page for more.
05How this works
Not goodwill and good intentions. A dependable board secretary.
Every meeting. Every audit. Every year. Someone inside the board's admin, doing the work alongside the chair and members - not telling them what they should be doing.
More than the minutes
I work alongside the chair, treasurer and board members to make sure the back end runs properly - not by telling them what to do, but by doing it. The governance cycle, the accounts, the annual reporting, the minutes.
- Board packs out on time, so meetings are spent governing.
- Accounts audit-ready all year, not rebuilt at year-end.
- Reporting lodged well before it's due.
- Records the next board can pick up and follow.
When something isn't working, we identify it together and fix it properly - continuity for the board, not dependence on one long-serving member.
Built on trust
Board members are appointed and retire. Terms end. A statutory body needs someone steady holding the record through every change - someone the board can trust with its obligations and its history.
You deal with me directly, every time. Because I'm already across the board's admin, compliance and finances, I can ask the right questions - and I already know enough of the context to help find the right answers.
Answers and finished work, not twenty questions.
Book a callOutcomes for everyone the board answers to
- Board membersClear papers, clear decisions, time to govern.
- ChairMeetings that run to plan, and follow-up that happens.
- AuditorClean records and answers, without the chasing.
- Appointing bodyReporting on time, in the right format.
- CommunityWhat you hold for them, well looked after.
06How it's delivered
Remote-first by design - not by default.
I'm not your on-site administrator. I work in partnership with your board, directly inside your cloud systems - Xero, Microsoft 365, Google Drive and Zoom - so the governance work actually gets done, not delegated back to board members.
Focused, uninterrupted work
Dedicated time on the board's compliance and governance - not squeezed in around a board member's day job.
Full access, without a desk
Cloud tools give me the same visibility as someone in your board room - Xero, email and document storage, all current, all the time.
Consistent between meetings
The work doesn't stop between board meetings. Filing deadlines, financial records and reporting run on a reliable schedule, every month.
Meetings, in person or online
I attend board meetings in person across the Bay of Plenty or by Zoom, take my own notes and write the minutes myself.
The same rigour, every cycle
Reporting, registers, meeting obligations and the audit run on a fixed system - whoever is on the board this term.
No cost for a desk you don't need
Public and trust money goes on the actual hours spent on governance, compliance and admin - not on someone in a chair.
- 1998Running my own businesses
- 2008Compleation Limited established
- 2011Board secretary & treasurer work
- 100%Done by me - never handed off
07Who you'd be working with
Working with boards since 2011.
Secretary & Treasurer · Bledisloe Domain Park Board
I've been Secretary and Treasurer for a Bay of Plenty domain board since 2011 - statutory management, board minutes, financial reporting and the audit behind them. So I know the board rhythm from the inside: the meetings, the reporting, the audit and the obligations that come with holding something on behalf of the community.
I've run my own businesses since 1998, and I've done this work through Compleation Limited since 2008. Nothing is farmed out to a stranger, and nothing is left half-done. You deal with me directly, every time - and there's no learning curve at the board's expense.
Kirsten WinterCompleation Limited, Te Puke
08Two ways to work
Predictable pricing. No meters running.
Flexible hours for a one-off job, or a fixed monthly retainer for ongoing secretary and treasurer support - a cost the board can budget and account for with confidence.
When the work varies
Hourly
Price on application · plus GST
Best when the work is occasional or one-off. You get me, available for whatever needs doing - no fixed scope, no retainer commitment, no paying for hours you don't use.
Ideal for
- Year-end and audit preparation for one year
- A governing document or policy review
- Bringing minutes, registers and records up to date
- Cover while a board secretary or treasurer steps back
When the work repeats
Monthly retainer
Price on application · plus GST
Best when the same work repeats every month. A set block of hours at a fixed fee, dedicated to the tasks that recur on a cycle - the same trusted hands, priced predictably, year after year.
Ideal for
- Every board meeting - pack, attendance and minutes
- Xero, financial reports and payments, every month
- Annual statements, audit and reporting
- Registers, leases and correspondence kept current
This is bespoke governance and admin work, so pricing is scoped to your board - no rigid packages, no paying for hours you won't use. Anything outside an agreed retainer is quoted and approved first. All prices in NZD plus GST.
09Common questions
Board questions, answered.
Straight answers to what chairs, treasurers and board members want to know before we talk.
What board admin and compliance work do you actually take on?
A board free to govern, with every obligation met in the background. I take on the full picture - board packs, attending meetings and writing the minutes, registers, Xero and financial reporting, year-end and the audit, annual reporting and filings, and the correspondence in between.
Do you have actual board experience, or is this general admin?
Board-specific. I've been Secretary and Treasurer for the Bledisloe Domain Park Board since 2011 - statutory management, minutes, financial reporting and the audit. I understand how a statutory board operates, who it answers to, and what an auditor expects to see. This isn't general admin with board terminology bolted on.
Do you attend our board meetings and take the minutes?
Minutes you can rely on, and actions that actually happen. I attend in person across the Bay of Plenty or by Zoom, take my own notes and write the minutes myself - never from someone else's notes - then track every action and follow it up before the next meeting.
Can you get us ready for our annual audit?
An audit that runs as a formality. Because the books are reconciled and the records kept current all year, year-end is about pulling the file together - not reconstructing it. I prepare the schedules and supporting evidence, work with your accountant on the financial statements, and handle the auditor's queries so the board isn't chasing paperwork.
Can you work alongside our chair, accountant and auditor?
Yes - and it usually works well. Most boards already have an accountant for the year-end financials and an auditor they report to. I handle everything in between - the secretariat work, the day-to-day financial administration and the compliance tracking - and work with whoever you already have in place rather than cutting across them.
How much of the board's time does this take?
Less than it takes now. Most of the work happens without the board needing to be involved. Where I need you - decisions, approvals, signatures - I'll come to you with what's needed, clearly summarised. For most boards that means a regular check-in with the chair and the board meeting itself, not constant back-and-forth.
Who owns our records and systems?
Full ownership and control, always with the board. Everything stays in your own Xero, Microsoft 365 or Google Drive. I work inside your systems and nothing is held on a personal drive - so the board's history is safe, whoever sits around the table.
We've fallen behind on minutes, registers or reporting - can you help us catch up?
Yes - and it's more common than most boards realise. Unconfirmed minutes, out-of-date registers, records that haven't been kept up - I work through the backlog systematically, bring everything up to date and put systems in place so it doesn't happen again. Hourly work suits a catch-up; many boards then move to a retainer to keep it that way.
Still have a question? Get in touch →
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Owners of lean businesses carrying too much back-office load, who want it handled without another payroll line.
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Incorporated societies needing committee minutes, the AGM, annual returns and treasurer support handled properly.
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Not sure where you fit? See how the work maps across every sector - the work is often more similar than it looks.
See all sectorsLet's talk
Ready to hand off the board admin?
If the minutes, reporting, audit or books are taking time your board needs for governing - and for looking after what you hold for the community - that's exactly the sort of thing I'm good at picking up.
- No obligation
- No pressure
- No meter running
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