Your obligations, kept current.

• Agendas & papersPrepared and circulated ahead of time.
• Minutes, taken in the roomI attend, take my own notes and write them up.
• Action registerOwners, dates and follow-up before the next meeting.
• AGMs & special meetingsNotice, agenda, papers, minutes and resolutions.
• Staff hui & whānau huiDecisions and actions captured with a clear trail.
• Resolutions filedRecorded properly and easy to find later.

Every decision recorded, and every action followed through.

• Companies Office returnsAnnual returns filed before they're due.
• Charities ServicesAnnual returns and reporting for registered charities.
• Incorporated Societies Act 2022Ongoing annual returns and financial statements.
• Local authority reportingWhat your governing body expects, on schedule.
• Audited accounts to MoEAccountant and auditor liaison, in by 30 June.
• Statistics NZ surveysAnnual Business and Enterprise Surveys completed.

No late notices, and no filing left to the last minute.

• Officer registerAppointments and resignations kept current.
• Officer & director changesNotified to the Companies Office promptly.
• Conflict of interest registerMaintained and ready for any review.
• Membership registerMembers recorded as your rules require.
• Company recordsDirector and shareholder details kept up to date.
• Staff compliance recordsRegistrations, first aid, police vetting and qualifications.

Registers that match reality, not last year's committee.

• Constitution reviewChecked against current legislation.
• AmendmentsDrafted and adopted through the correct process.
• Meetings by the rulesNotice periods, quorum and voting done properly.
• Policy scheduleEvery policy's review date tracked.
• Policy & procedure reviewsLed with your team, so they reflect how you work.
• Changes flagged earlyWhen the rules shift, you hear about it first.

Governing documents that are current, followed and easy to find.

• MoE licensing criteriaCompliance, attestation support and record-keeping.
• ERO Management AssuranceEvidence documented, current and held properly.
• Frequent absencesTracked, analysed and actioned every month.
• Monthly centre auditSystems, processes and documents checked.
• Parent committee governanceAgendas, minutes, returns and officer records.
• Kaiako accountabilityPractical systems for MoE and ERO obligations.

Audit-ready all year, not the week before a visit.

• Governance calendarEvery deadline and meeting date in one place.
• Early remindersAnything needing your sign-off flagged well ahead.
• Handover packsSo continuity survives a resignation.
• New officer supportNew committee members up to speed quickly.
• Evidence trailRecords that stand up to funder or audit scrutiny.
• Annual resetThe calendar rolled forward after each AGM.

The year runs to plan, whoever is on the committee.