About Kirsten Winter

The steady hands behind your organisation.

Your business, committee, society or board - with the admin, the compliance, the books and the systems quietly held together.

Since 2008 I've done the careful, behind-the-scenes work that keeps regional New Zealand organisations running properly - built on a decade in business before that.

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Kirsten Winter smiling in a rust jacket, surrounded by a Te Puke and Bay of Plenty map, governance, compliance and administration books, a laptop with a compliance calendar, a meeting agenda and kiwifruit Working with Kirsten Winter - your organisation in good hands
1998Made the leap into business
2008Started Compleation Limited
100%Done by me - never handed off

The back-office load, taken off your plate

Hi, I'm Kirsten Winter.

I've been in business since 1998 - and the work that always mattered most was the unglamorous kind.

The admin that piles up, the compliance that has to be right, the books that need reconciling, the filings and records and systems that keep everything running - when you'd rather be doing the work you actually started for.

In 2008 I started Compleation Limited, built on the skills and experience from those years. Since then I've taken that load off small and medium businesses, committees, societies and boards who need dependable support without the overhead of a full-time hire.

I'm not a corporate consultancy handing over a 200-page manual and leaving.

I take on the day-to-day admin, financial, compliance and governance work, and I do it month in, month out.

You deal with me directly, every time. Nothing is farmed out to a stranger, and nothing is left half-done.

KirstenCompleation Limited, Te Puke

Why I do this work

To do the unglamorous work properly - so the people I work with can get on with theirs.

Business owners and directors shouldn't be formatting minutes or chasing filings. My job is to take that weight off their desks, get it right the first time, and let them lead.

Fifty-one everyday jobs

The work that holds it all together.

Organise by

MinutesBookkeepingSchedulingAgendasSystemsAccountsDiary managementGovernanceInvoicingCorrespondenceComplianceProceduresReconciliationCoordinationAnnual returnsGST returnsOnboardingResolutionsPoliciesPayrollHandoverCompany filingsCash flowMembershipsNoticesDocumentationBudgetsProcurementSecretarialDebtorsContractsStatutory registersTemplatesCreditorsInsuranceAnnual meetingsFinancial reportsLicencesAGMsContinuityReportingFilingIncorporated societiesTaxRecordsCharitiesTrustsTrusteesDeclarationsDelegationsRisk

Tap an area to see the jobs it covers - or see all services.

How you got here

If this sounds familiar, you're in the right place.

Most people find me after the same five steps. Tap each one to follow the journey.

01

The realisation

You noticed something wasn't working

Maybe it was the admin piling up faster than you could clear it. Compliance deadlines quietly slipping. A creeping sense that the back end of your organisation had come undone - and the people who should be across it, weren't. You knew something had to change. You just weren't sure what.

02

The plaster-fix

So you tried to sort it yourself

You juggled it alongside everything else. Spread it across the team, added it to the running list of things you'd get to eventually, and told yourself it was under control. And for a while, it was - until the patches stopped holding and the gaps became too big to ignore.

03

The turning point

You realised the fix wasn't enough

What you needed wasn't another quick fix, or yet another task added to someone's already full plate. It was someone who actually knew this space - who could set things up properly and stay across them, without you having to manage it.

04

The search

You went looking for the right support

Not a generalist. Not someone who'd need to be managed. An experienced specialist - someone who understood the full picture, could take ownership of it, and would handle it with the kind of precision that stops problems before they start.

05

Working with Kirsten Winter

Which is how you got here

One experienced specialist who connects everything together. Governance, compliance, secretarial, finance - handled with precision, so nothing falls through the gaps and you can focus on the work that actually needs you.

Book a call →

What I offer

Four kinds of work, one dependable pair of hands.

Business admin & operations 01

"What's eating your week?"

The day-to-day, handled reliably.

Inbox and workflow, client and supplier admin, scheduling, follow-ups and the loose ends. Handled reliably, on time.

Explore business admin →

Financial administration 02

"Are the books ready for scrutiny?"

Your numbers, tidy and audit-ready.

Xero bookkeeping, accounts payable and receivable, bank reconciliation, iPayroll and payday filing - accurate and audit-ready year-round.

Explore financial admin →

Compliance & governance 03

"Would this hold up if someone checked?"

Compliant and meeting-ready, always.

Statutory filings, records and registers kept current and aligned with NZ law - plus agendas, independent minutes and action tracking for committees and boards.

Explore compliance & governance →

Systems & documentation 04

"What happens if you're not in the room?"

So it doesn't depend on any one person.

Where things live in your head or in chaos, I document them - practical processes, templates and simple working systems that are repeatable.

Explore systems & documentation →

Engage one area or all four - whatever's landing hardest on your desk right now.

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How I work

Six things you can count on.

The way I work is built around the things business owners, committees and boards have been burned by before.

  1. 01

    No instruction manuals required.

    Tell me the outcome you need. I review what exists, ask a few targeted questions and take it from there.

  2. 02

    Nothing missed. Nothing late.

    Papers, reports and filings ready well before they're due - every cycle.

  3. 03

    Compliance without the anxiety.

    Obligations tracked and met in line with NZ law, off the "I'll get to it" pile for good.

  4. 04

    Records built to survive scrutiny.

    Minutes, registers and books an auditor, regulator or new chair can follow easily.

  5. 05

    Systems that survive staff changes.

    Documented, repeatable ways of working that hold when someone's away or moves on.

  6. 06

    An organisation free to grow.

    Because the admin is off your plate, and your attention is back on what's next.

Who I work with

Regional NZ, front and centre.

The business owners, committee leaders and boards who keep regional New Zealand running - who need senior support but not a senior salary, and who value getting compliance right.

01

Early childhood education

Early learning centres with their own licensing and compliance rules - Ministry of Education and Education Review Office requirements, childcare management system data, payroll and the day-to-day admin.

Explore this sector
02

Small & medium businesses

Owners of lean 1-50 staff businesses carrying too much back-office load, who want it handled without another payroll line.

Explore this sector
03

Societies

Incorporated societies, clubs, community trusts and non-profits needing a dependable secretary, treasurer and committee support, including ongoing Incorporated Societies Act obligations.

Explore this sector
04

Boards & statutory bodies

Domain boards and statutory bodies needing independent minutes, statutory reporting and governance administration done properly, every cycle.

Explore this sector

Track record

Organisations I've held the records for.

Not stock logos - real Bay of Plenty organisations I've served as Secretary, Treasurer, office manager or coordinator.

Organisation & roleWhat I doSector

Giggles Te Puke Early Learning

Governance Support & Office Manager

Early childhood centre administration, including Ministry of Education and Education Review Office compliance, ongoing childcare management system support and staff payroll. Organising and facilitating team meetings, developing and reviewing systems and procedures, monthly operations audits, and Xero reconciliation, budgeting and accounts receivable/payable.

Waihi Drainage District Society

Secretary & Treasurer

Governance and financial administration for a rural society - Xero reconciliation, budgeting, committee administration under the Incorporated Societies Act, and liaison with the auditor, accountant, stakeholders and farmers.

Bledisloe Domain Park Board

Secretary & Treasurer

Statutory board management, financial reporting and governance administration for the domain board, including meeting organisation, minute-taking and action follow-through, Xero reconciliation, and liaison with the park's lessee.

BOP Ballance Farm Environment Awards

Regional Coordinator

Regional event coordination and project delivery for the Bay of Plenty Ballance Farm Environment Awards and the Supreme Winners field day, including meeting coordination and stakeholder liaison.

The tools I use

Fluent in the systems you already use.

No training required, no learning curve on your time. I work inside your own cloud accounts, so your data always stays yours.

Using something not on this list? If a tool isn't listed, it's one I'll learn on the job at no cost to you.

  • XXeroBookkeeping & reporting
  • iPiPayrollOr your payroll system
  • MMicrosoft 365Documents & email
  • GGoogle DriveFiles & sharing
  • FGFG FunnelsCRM & automation
  • InInfocareChildcare management system
  • CCanvaDocuments & design
  • AIAI toolsUsed responsibly
  • ZZoomRemote meetings

Common questions

Questions people ask about working with me.

Straight answers to what most people want to know before we talk.

Do you work remotely?

Yes. I'm based in Te Puke and most of my work is done remotely using Microsoft 365, Zoom and cloud tools, which keeps things efficient. Across the Bay of Plenty - Tauranga, Rotorua, Whakatāne and the communities in between - I'm onsite when it counts, like a key meeting or AGM. I also support organisations remotely right across New Zealand.

Is it always you doing the work?

Yes, every time. You deal with me directly, and every job is done by me personally. Nothing is farmed out to a stranger, subcontracted or handed to a junior, and nothing is left half-done.

Which sectors do you work with?

Four: early childhood education, small and medium businesses, incorporated societies, and boards and statutory bodies. If your organisation doesn't fit neatly into one of these, book a call - the work is often more similar than it looks.

How long have you been doing this?

I've been in business since 1998. In 2008 I started Compleation Limited, building on the skills and experience from those years, and I've provided governance, compliance and admin support to New Zealand organisations ever since - nearly two decades of this work.

What kind of work do you take on?

Four areas: business admin and operations, financial administration, compliance and governance, and systems and documentation. That includes minutes and agendas, statutory filings, Xero bookkeeping, payroll, registers, policies and procedures. You can engage one area or all four.

How does pricing work?

Two ways: flexible hourly support when the work varies, or a fixed monthly retainer when the same work repeats each month. Pricing is on application, in NZD plus GST. Anything outside an agreed retainer is quoted and approved first - never billed retroactively.

Still have a question? Get in touch →

Get started

Get the support your organisation needs to stay ahead.

If you've been carrying something you shouldn't have to, that's exactly the sort of thing I'm good at picking up. Book a call and we'll talk it through.

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