MoE licensing, Infocare, weekly payroll, parent committee governance, ERO preparation, FamilyBoost, policy reviews, staff hui. The back end of an ECE centre is its own discipline - and it doesn't run itself. I already know what's required.
What this covers
ECE administration has its own obligations - and they don't pause.
Here's what I cover across governance, compliance, finance, operations and the daily rhythm of centre life..
Not sure where to start? Select a category above to see what's covered in that area of your centre's operations.
15 services
Licensing criteria compliance, attestation support and the ongoing record-keeping that keeps a centre audit-ready. Frequent absences are tracked, analysed and actioned - so patterns are identified and addressed before they become a compliance risk.
Working through ERO's Management Assurance on Legal Requirements, identifying areas for improvement and ensuring evidence is documented, current and properly held before a review.
Agendas, minutes and action tracking for parent committee meetings. Annual returns and officer records for committee-governed centres. The governance cycle, properly managed.
A proper system and process to capture decisions and actions from both staff and whānau hui - so nothing gets lost, follow-through is clear, and the centre has a reliable evidence trail.
Maintaining current staff files - employment records, Teachers Council registration, first aid certificates, police vetting and qualifications - so the centre's people records are always audit-ready.
A structured monthly check across the centre's systems, processes and documentation to confirm everything is current, compliant and meeting MoE and ERO requirements - so issues are caught and resolved before they become problems.
Daily and weekly Infocare inputs: attendance, WINZ statements, bank statements, timesheets. Child enrolment records and funding claims kept accurate every cycle.
Ensuring whānau receive their FamilyBoost statements. Managing the transition process when tamariki turn three - following up with whānau on 20 Hours ECE eligibility and enrolment changes.
Managing the full onboarding process for new kaiako and support staff - employment documentation, Infocare setup, payroll registration, police vetting follow-up and staff file creation. Everything in place before day one.
Weekly payroll processing for teaching and support staff - including sector pay parity obligations - via iPayroll, with payday filing on time, every week.
A focused, consistent approach to keeping debtors low - ideally zero. Tracking outstanding accounts, following up with whānau and working with management to resolve balances promptly.
Working with the centre's accountant and auditor on budget implementation, financial reporting and audited accounts - ensuring accounts reach MoE by 30 June. GST returns filed on schedule. Pourato funding claims (RS7) and the Annual Business Survey with Statistics NZ managed and submitted on time.
Tracking kaiako hours against ECE pay parity thresholds in Infocare and issuing a letter of congratulations when each milestone is reached - recognising the achievement while ensuring pay parity obligations are actively monitored and met.
Leading the process of policy and procedure reviews - not just updating a document, but facilitating the process with kaiako and management so the policies reflect how the centre actually operates.
Creating and implementing processes and systems that support kaiako in meeting their MoE and ERO obligations - practical, workable tools built alongside the people who use them.
In Practice
ECE centres run on tight cycles. Here's what a typical ongoing engagement looks like - week by week, term by term, year by year.
Weekly
52 touchpoints a year
Monthly
12 touchpoints a year
Each Term / Quarter
4 touchpoints a year
Annually
Every year, without fail
ERO's Management Assurance process asks centre management to attest that they're meeting their legal obligations. That attestation is only as good as the records behind it - and keeping those records current is a year-round job, not a pre-review scramble.
Where ERO identifies areas for development, I bring a solution-based mindset - working closely with management and kaiako to build a practical, documented response. The goal is always systems and practices that the team can genuinely own, not paper exercises that look good once and fade.
Supporting kaiako to meet MoE and ERO expectations isn't about more paperwork. It's about creating workable processes - in partnership with management and kaiako - so accountability is built into how the centre operates every day.
Know your compliance. Prove it.
Maintaining the documentation and records that management needs to attest to their legal compliance with confidence - not guesswork.
ERO feedback that actually changes things.
When ERO identifies areas for development, I work alongside management and kaiako to build a practical, documented response - systems and practices that produce genuine, sustained improvement.
Accountability built with kaiako, not handed to them.
Creating and implementing processes that support kaiako to meet their MoE and ERO obligations - built with them, not imposed on them.
Systems your team can own and run themselves.
Working with management and kaiako to develop systems and processes they can own and run themselves - building genuine consistency and accountability within the team.
Licensing records ready before the call.
MoE licensing criteria records kept current between visits, not assembled the week an ERO review is announced.
Running an early learning centre means carrying a compliance load that most organisations never have to think about. MoE licensing criteria. Infocare records that feed directly into your funding claims. Weekly payroll with pay parity obligations. An ERO framework that expects your documentation to be current, not assembled the week before a visit.
Underneath all of that - a parent committee that needs proper minutes and financial reports, whānau who need FamilyBoost statements and support through the 20 Hours ECE transition, and kaiako who need practical systems to meet their own obligations without being buried in paperwork.
The teaching team is there to teach. The centre manager is there to lead. Someone needs to hold the back end - the filings on time, the Infocare accurate, the payroll processed every week, the debtors managed, the policies reviewed properly.
Nothing is farmed out to a stranger, and nothing is left half-done.
How It Can Look In Your Centre
Every week. Every term. Every year. Not a review dropped in your inbox — someone inside your centre doing the work alongside you.
Built around your owners, your manager, your kaiako — and the outcomes that matter for your tamariki and whānau.
This kind of support only works when it’s built on trust - a close partnership with the business owners and centre manager, focused on great outcomes for everyone in the centre community.”
The admin is only part of it. I work closely with centre owner Shona Ua-Marsh and the kaiako at Giggles Te Puke Early Learning to ensure consistency and accountability across everything the centre does - not just the tasks on a list, but the way the centre operates as a whole.
I come with a solution-based mindset. When something isn't working - a process, a system, a gap in how things are being tracked - we identify it together and work out a practical response. The goal is always systems and practices that kaiako can own themselves, building genuine accountability within the team rather than dependence on me.
You deal with me directly, every time. Because I'm already across the centre's admin, compliance and governance, I can ask the right questions — and I already know enough of the context to help find the right answers.
I'm not your on-site receptionist or administrator. I work in partnership with management, directly inside your cloud systems - Infocare, iPayroll, Xero - to make sure the work actually gets delivered, not just done somewhere else.
Dedicated time on your compliance and admin, not squeezed in between phone calls, drop-offs and whoever's at the front desk.
Cloud-based tools mean I have the same visibility as someone standing in your office - Infocare, iPayroll and Xero, all current, all the time.
The work doesn't depend on which day I'm physically nearby. Payroll, records and deadlines run on the same reliable schedule, every week.
No travel time between centres means more of every hour goes into your admin, compliance and governance - not into driving to get to it.
Weekly, monthly and annual obligations run on a fixed system - not on whatever time is left over after a day on the floor.
You're not paying for someone in a chair whether or not there's work that day - just for the actual hours spent on your admin, compliance and governance.
Based in Te Puke, working across Tauranga, Rotorua, Whakatane and the wider Bay of Plenty. On-site attendance is scheduled deliberately and scoped into your retainer from the start - never billed as a surprise extra.
Engage one area or all four. Here's how ECE-specific work maps across the four service areas.
I've been in businesses since 1998, and I've been contracting governance, compliance and admin support into early learning since 2008 - long enough to know the sector's specific rhythms: MoE reporting cycles, ERO reviews, funding claims, ratios, and the relentless day-to-day that comes with running a centre.
Through Compleation Limited I bring that experience directly to your centre. Nothing is farmed out to a stranger, and nothing is left half-done. You deal with me directly, every time - and because I'm already across your centre's admin, compliance and governance, there's no learning curve at your expense.
Flexible hours for one-off ECE work, or a fixed monthly retainer for ongoing, dependable support across payroll, Infocare, compliance and governance.
This is bespoke governance and admin work, so pricing is scoped to your needs - no rigid packages, no paying for hours you won't use. All prices in NZD plus GST.
If the compliance, payroll or governance load is eating time your centre needs for the work that matters; for tamariki, whānau and kaiako - that's exactly the sort of thing I'm good at picking up.
Independent governance, compliance and administration support for lean New Zealand organisations. Hand it off, consider it done.
Early childhood centres, incorporated societies and clubs, rural, farming and catchment groups, domain boards and community trusts, small and medium businesses, committee and charitable trusts.
Based in Te Puke, serving Tauranga, Rotorua, Whakatane and the wider Bay of Plenty. Mostly remote, onsite when it counts - with remote support right across New Zealand.
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